Accounts Payable Clerk
Job Summary: The Accounts Payable Clerk performs a variety of accounting clerical tasks related to the maintenance/processing of payable account records/ invoices for Company’s various clients and vendors. Performs payroll functions for the Manager to ensure employees are paid in an accurate and timely manner.
Qualification Guidelines
Responsibilities:
- The essential functions include, but are not limited to the following:
- Processing daily Accounts Payable (A/P) statements/reports with computer programs.
- Receiving and verifying invoices and requisitions for goods and services.
- Data-entering invoices for payment.
- Processing backup reports after data entry.
- Managing weekly checks and recording all checks into computerized software programs.
- Preparing vendor checks for mailing and listing all vendor checks in a log tracking book.
- Preparing manual checks as and when required.
- Processing specific financial forms (e.g., tax forms, inventory/supplies order forms, etc.).
- Establishing and maintaining confidential employee files and employer/business files.
- Calculating specific compensation rates for benefits and/or salaries (if applicable).
- Verifying employee pay amounts for hours of work, deductions, etc. (if applicable).
- Verifying coding and obtaining signatures for specific forms and records.
- Maintaining inventory files and financial documents using an organized filing system as instructed electronically or non-electronically.
- Recording administrative and office expenses in computerized programs.
- Producing and preparing daily, weekly, monthly financial statements/reports for Manager.
- Verifying transactions comply with financial policies and procedures established by the Company.
- Upholding professionalism by providing courteous customer service to visitors, clients, and vendors.
- Performing other duties as assigned.
Minimum Requirements:
- High school diploma or G.E.D. equivalent required.
- Two or more years Accounts Payable (A/P) and/or payroll experience required.
- General understanding of accounting practices and principles.
- Experience with automated accounting programs and systems.
- Working knowledge of Microsoft Office (e.g., Word, Excel, Outlook).
- Excellent computer skills using 10-Key by touch and ability to type 40 WPM.
- Must possess proficient ability to communicate in English in oral and written format.
- Ability to apply discretion and trust with confidential material.
- Ability to maintain a high level of accuracy in preparing and entering financial data.
- Ability to effectively apply analytical and problem-solving skills.
- Excellent time managing skills with the ability to multitask, prioritize, and meet deadlines.
Physical Requirements:
Ability to maintain physical condition appropriate to the performance of assigned duties and responsibilities which may include sitting for extended periods of time and operating assigned office equipment. The employee may assume a sustained posture in a seated position for prolonged periods of time.
Please contact hr@peddlersson.com with any questions.